1440 Foods is a sports and active nutrition company on a mission to help energize people to unleash their potential with a focused portfolio of accessible, great-tasting health and wellness brands: Pure Protein® nutrition bars; and Body Fortress® high efficacy protein powders; MET-Rx® high-performance meal replacements. Join our fun, fast-paced company to be a part of growing 1440 Foods into the future!

Job Summary:

The Manufacturing Administrator provides high-level administrative support to the Plant Manager in managing the day-to-day operations of the manufacturing plant. This role serves as the primary point of contact for the Plant Manager, acting as a liaison between the manager and other departments, employees, vendors, and external parties.

Job Responsibilities:

Strategic Projects:

Participate in various capacities on special strategic projects including new system launches or elimination of redundant processes.
Lead special strategic projects at the direction of the Plant Manager.
Prepare monthly, quarterly, and annual administrative reports/presentations for the leadership team.

Purchasing:

Initiate purchase requests and orders for required supplies, materials, and goods.

Monitor and track incoming orders, ensuring timely delivery and confirming receipt of complete shipments.

Inspect the quality of purchased products and supplies, reporting any issues or inconsistencies.

Monitor stock levels of supplies and materials, placing reorders as needed to maintain optimal inventory.

Coordinate with warehouse staff to ensure proper storage and handling of received supplies.

Administrative Support:

Draft meeting agendas, company presentations, and written communications on behalf of the Plant Manager.

Facilitate plant-wide town hall meetings.

Book, monitor, and manage travel arrangements, including detailed itineraries and expense reports.

Plan company workshops and events, including reservations for venues, restaurants, and entertainment spaces.

Maintain meeting minutes for the leadership team and enforce task deadlines as directed by the Plant Manager.

Critically evaluate confidential content for and with the Plant Manager before release to the organization.

Maintain accurate inventory and stock of office materials, especially before mandatory in-office time for remote workers or the plant leadership team.

Calendar/Scheduling Management:

Exceptional management of multiple complex calendars and scheduling requirements with diplomacy and discretion

Organize, prioritize, and appropriately handle time-sensitive, confidential information, ensuring required actions are addressed promptly.

Collaboration and Communication:

Partner with leaders to understand their priorities and build processes to enhance organizational effectiveness.

Organize, execute, and assist with team activities (staff meetings, on-sites/off-sites, team social events, etc.)

Manage group logistics and team space (including moves and reconfigurations)

Collaborate with Recruiting, Facilities, and HR teams within the organization.

Track and help drive completion of key deliverables, following up on outstanding items.

Serve as a bridge or intermediary between the leadership team and their direct reports, facilitating communication and coordination.

Skills, Knowledge & Abilities:

Strong verbal and written communication skills with the ability to engage different target audiences in various projects.

Excellent organizational skills with the ability to multitask and manage conflicting deadlines.

Structured and reliable way of work with the ability to draft and implement new processes quickly and mostly independently.

Proficient with Microsoft Office Suite.

Adaptable with reliable planning skills and the ability to anticipate organizational needs.

Education & Experience:

Associate degree in business administration or related field is preferred.

At least three years of professional experience.

Work Environment:

Exposure to both the office setting and food manufacturing facility.

Significant amount of time working at a computer station

Occasional visits to various areas of the manufacturing floor

Must wear required PPE while in all manufacturing areas.

Moving parts and machinery are present in the plant.

Physical demands:

Frequent sitting, standing, or walking.

Occasional ability to lift up to 20lbs.

Ability to physically perform functions of repetitive motion, grasping, lifting, pulling, pushing, reaching, crouching, kneeling, stooping, balancing, and climbing.

Noise levels will vary, higher noise levels exist while in the plant operations areas.